Shareable Property Enquiry Packet
Best for sending to an email list, attaching to replies, or letting someone forward the Private Buyers process to a friend.
Quick start
Use the right document first.
For email replies, mass-send campaigns, and referrals, the shareable packet is the safest attachment because it explains Private Buyers before asking for property details. The online enquiry form remains the fastest path when someone is ready to submit.
Online Enquiry Form
Best when the owner is ready to submit details and photos from their phone or computer.
Privacy Policy And Collection Notice
Best when an owner, referrer, adviser, or investor wants the formal information-handling position.
Document map
Pick by situation, not filename.
Each item below points to the best current document for a common Private Buyers workflow. This keeps owner replies, referrals, privacy requests, investor review, and marketing sends consistent.
Email or referral
Send the shareable packet when the reader needs context before submitting details.
Open packet
Owner ready
Use the online enquiry form for fastest intake, photos, source tracking, and privacy confirmation.
Open form
Campaign send
Check the email-list standard before mass email, forwarded PDFs, or referral follow-up.
Open standard
Privacy request
Use the access, correction, withdrawal, or stop-contact form when someone challenges or changes permission.
Open form
Investor review
Use the investor acknowledgement before circulating owner-supplied information.
Open form
Core Public Documents
These are the documents most likely to be opened by owners, referrers, or professional advisers.
Owner-facing
Privacy Policy And Collection Notice
The approved privacy policy and collection notice for property enquiries, referrals, photos, documents, direct emails, and investor review.
Owner-facing
Owner Information Packet
What owners need to know before a Private Buyers review continues.
Public owner information · Version 2026-07-02
Owner-facing
Collection And Permission Notice
Plain-language consent boundaries for owners, referrers, and direct-email enquiries.
Operational notice · Version 2026-07-02
Owner-facing
Access, Correction And Complaint Process
How Private Buyers handles privacy requests, correction requests, stop-contact requests, and complaints.
Public process · Version 2026-07-02
Owner-facing
Direct Sale Boundaries Guide
Plain-English limits around price discussions, buyer interest, agency status, legal documents, and professional advice.
Public owner guide · Version 2026-07-02
Owner-facing
Owner Authority And Referral Checklist
A practical check for owner authority, referrals, third-party details, and permission before investor circulation.
Permission and authority checklist · Version 2026-07-02Forms And Worksheets
Printable/manual versions of the key intake, referral, privacy, investor, and operator forms. Use the online enquiry form where possible, and use PDFs for manual intake, email replies, or records.
Shareable packet
Shareable Property Enquiry Packet
Forwardable owner/referrer PDF with Private Buyers overview, enquiry routes, QR links, and fillable enquiry fields.
Fillable share-and-forward packet · Version 2026-07-02
Owner form
Owner Enquiry Form
Fillable PDF version of the online property enquiry form.
Fillable owner intake form · Version 2026-07-02
Owner form
Photo And Evidence Checklist
A printable checklist for the photos and practical information that make a review stronger.
Owner evidence checklist · Version 2026-07-02
Referral form
Referral And Authority Form
For family, advisers, neighbours, or referrers supplying property details.
Referral and authority form · Version 2026-07-02
Privacy form
Access, Correction Or Withdrawal Request Form
For privacy access requests, correction requests, stop-contact requests, and withdrawal of sharing permission.
Privacy request form · Version 2026-07-02
Investor form
Investor Confidentiality Acknowledgement
A practical acknowledgement before investor review packs or owner-supplied information are circulated.
Investor acknowledgement form · Version 2026-07-02
Operator worksheet
Internal Property Review Worksheet
A manual operator worksheet for first-pass triage, evidence checks, and decision notes.
Internal review worksheet · Version 2026-07-02Email-Friendly Flyers
The main V11 flyer PDFs packaged for forwarding by email. Each PDF keeps the original flyer, adds a clickable enquiry area, and appends a clean final page with the website link, QR code, and email route.
Email-ready flyer
V11 West Coast Seller Email Flyer
Main V11 owner-facing flyer with a clickable enquiry strip and final email/send-back page.
Email-ready flyer · Version 2026-07-02
Email-ready flyer
V11 Multi-Unit Seller Email Flyer
Main V11 multi-unit/value-add flyer with a clickable enquiry strip and final email/send-back page.
Email-ready flyer · Version 2026-07-02Operating Standards
These keep advertising, contact, investor review, and documentation boundaries consistent as the workflow grows.
Operating standard
Contact And Marketing Policy
Rules for owner replies, paid ads, retargeting, direct email, and unsubscribe handling.
Operating policy · Version 2026-07-02
Operating standard
Email List And Forwarding Standard
A send checklist for email lists, referral forwards, shareable PDFs, consent, unsubscribe, and record keeping.
Email send standard · Version 2026-07-02
Operating standard
Advertising And Claims Standard
A substantiation checklist for flyers, website copy, Meta ads, Google ads, and owner-facing scripts.
Creative approval standard · Version 2026-07-02
Operating standard
Investor Review And Confidentiality Standard
How owner-supplied property information is handled once a property moves beyond first-pass review.
Investor review standard · Version 2026-07-02
Operating standard
Document Control And Review Register
How Private Buyers versions, reviews, publishes, and retires operating documents.
Document control standard · Version 2026-07-02
Operating standard
Record Keeping And Tax File Checklist
What Private Buyers retains for enquiry, advertising, accounting, and property-review records.
Accounting support checklist · Version 2026-07-02Reference Library
Useful official sources behind the operating standards. These are kept here once, instead of repeated as a reference page inside every PDF.
Office of the Privacy Commissioner
Privacy Act 2020 guidance for collecting, storing, using, sharing, retaining, and disclosing personal information in New Zealand.
https://www.privacy.org.nz/privacy-principles/
Office of the Privacy Commissioner
Guidance for notifying people when personal information is collected from a referral or another source from 1 May 2026.
https://www.privacy.org.nz/resources-and-learning/a-z-topics/ipp3a/
Office of the Privacy Commissioner
Breach management guidance for identifying, containing, assessing, and notifying privacy breaches.
https://www.privacy.org.nz/responsibilities/poupou-matatapu-doing-privacy-well/breach-management/
Department of Internal Affairs
New Zealand anti-spam law and the consent, identity, and unsubscribe steps for commercial electronic messages.
https://www.dia.govt.nz/Spam-Three-Steps
Department of Internal Affairs
Business-facing anti-spam overview for messages sent to, from, or within New Zealand.
https://www.dia.govt.nz/Spam-NZ-Spam-Law-for-Businesses
Department of Internal Affairs
Anti-spam FAQ guidance on consent, identification, unsubscribe, and not using unsubscribe emails to create consent.
https://www.dia.govt.nz/spam-frequently-asked-questions
Commerce Commission
Fair Trading Act substantiation guidance for accurate, supportable advertising claims.
https://www.comcom.govt.nz/business/dealing-with-typical-situations/making-accurate-claims/
Real Estate Authority
Warnings and background about unlicensed real estate agency work and agency-work boundaries.
https://www.rea.govt.nz/news/media-releases/rea-warns-that-undertaking-real-estate-agency-work-without-a-license-from-rea-is-an-offence/
Inland Revenue
Business record keeping guidance, including keeping income and expense records for 7 years.
https://www.ird.govt.nz/managing-my-tax/record-keeping
Inland Revenue
Buying and selling property guidance covering income tax, GST, record keeping, bright-line, and residential land withholding tax topics.
https://www.ird.govt.nz/property/buying-and-selling
Inland Revenue
Bright-line test guidance for residential property sold within the relevant period, subject to exclusions and other land taxing rules.
https://www.ird.govt.nz/property/buying-and-selling/when-you-need-to-pay/the-brightline-test
New Zealand Government
Digital accessibility guidance for making online information and services easier to access.
https://www.digital.govt.nz/standards-and-guidance/design-and-ux/accessibility
These documents are operational standards, not legal advice. Private Buyers needs specialist legal, tax, valuation, lending, or real estate regulatory advice before expanding beyond the current private enquiry and review workflow.